Fresh Dak Receipt / Dispatch Movement

S.No Process Activities Responsibilities Time Frame Record Format Name Record
(Format No )
1. All kinds of Dak/Letters received in person or by post in General Branch of the Council. Receipt Clerk Daily
2.  After receiving/marking, the same is submitted to competent higher authority for seen. Office Supdtt. Daily Dak Pad
3. After seen by the higher competent authority the detailed entry is being done into the Receipt Register. Receipt Clerk Daily Receipt Register
4. After entering in register the same is delivered by the peon to the concerned Branches for further action. Peon Daily Peon Book
5. All Kinds of Dak/Letters meant for outside the O/O the Council are dispatched with proper entry in the register. Dispatch Clerk Daily Dispatch Register
6. All Local Dak/Letters are delivered through peon to the concerned offices. Peon Daily Peon Book
7. All outstations Dak/Letters are dispatched through ordinary/registered post. Dispatch Clerk Daily Dak Ticket
8. A sum of Rs. 5000/- is being given as an advance for purchase of Dak Ticket. Dispatch Clerk Monthly
9. A register is being maintained for keeping the record of postage and is audited. Dispatch Clerk Monthly Dispatch Register & Dak ticket detail

Establishment of employees of MCB Complaint/Enquiries/Grievances of Establishment of employees of MCB), Recruitment/Punishment/Promotions of employees of MCB, Monitoring of Outsource activities (sanitation, horticulture, internal contract staff)

S.No Process Activities Responsibilities Time Frame Record Format Name Record
(Format No )
 1. All Services matters i.e. Administrative & Disciplinary action, enquiries, preparation of charge sheets, disposal of complaints, writing of ACRs & promotions etc are being dealt by the Establishment branch. Office Superintendent Time to time service rules ACR Format
  2. All the District Level vacant posts of the Council are being filled up/ decreased as per Govt. instructions/Norms :-
a) Preparation of List of sanctioned posts.
b) Vacant Posts are being filled up through deputation as a stop gap arrangement till the arrival of regular staff.
c) In case of non availability on deputation the posts are filled up through outsourcing as per instructions.
Office Superintendent Time to time As per Govt. Instructions
  3.   All employees get casual leave as per Govt. rules which are allowed by competent authority to the employees. Establishment Clerk Daily Govt. Rules Leave Format
  4.   Casual Leave register is being maintained in the Establishment branch to keep the leave account of every official. Establishment Clerk Daily Casual Leave account Register.

Maintaining of RTI applications and disposal

S.No Process Activities Responsibilities Time Frame Record Format Name Record
(Format No )
1.  All kinds of RTI application are received in Council and entered in the RTI register.  RTI Clerk Daily RTI Register
 2. RTI clerk issues a receipt of Rs. 50/- to the applicant as per RTI rules, which is deposited through cashier on same day. RTI Clerk Daily G-8 Receipt Book
 3. RTI Clerk Deposit the cash on same day to the Head cashier RTI Clerk Daily Cash collection form
 4. All RTI applications are sent to concerned branches through peon for further necessary action. Peon Daily  Peon Book
  5. All Branches has to submit their report to RTI clerk Branch RTI Clerk 7 days
  6. After compiling the RTI reply, the same is sent to the applicant by Registered Post or in person. APIO /RTI Clerk 30 days receipt of application
  7. If any applicant is not satisfied with the reply, he can prefer an appeal to the First Appellate Authority. Jt. Commissioner 45 days
 8. The Appellate authority hear the appellant and dispose of the same under his powers. Jt. Commissioner 30 Days
 9. Event than the applicant is not satisfied then he can prefer another appeal to the 2nd Appellate Authority. SIC 45 Days